The duties and responsibilities of the Contract Monitoring Division shall be as follows:

1. Participates and monitors during the administration of procurement procedures at all stages up to the preparation of the contract, without the right to intervene in these procedures;

2. After the completion of the tender evaluation process, notifies the Minister and the Secretary General that all procurement procedures defined by the applicable legislation have been implemented;

3. Undertakes monitoring activities regarding the implementation of the applicable Public Procurement legislation to ensure that the provisions of the contract are executed effectively with respect to timely and proper delivery;

4. In close cooperation with requesting units within the Ministry of Internal Affairs, monitors the implementation of the contract management plan including issues related to organizational, economic, technical, and legal aspects, project management teams, review of contract execution, protocols for the delivery of authorized equipment, regular dialogue with contractors, the use of appropriate quality standards, management of payments/requests, complaint procedures, control mechanisms specified in the contract, and ensuring execution for defects/corrections;

5. In close cooperation with the requesting unit, monitors the establishment of procedures for the inspection of work sites, materials and production facilities, ensuring effective delivery, storage and security of items included in the contract and variations/changes;

6. Analyzes and monitors medium- and high-value contracts for all departments and executive agencies within the Ministry of Internal Affairs;

7. Cooperates closely with all executive agencies within the Ministry of Internal Affairs regarding the implementation of medium- and high-value contracts as provided by the Law on Public Procurement;

8. Prepares a report regarding the performance of the contract and the quality of services, supplies and works, after the completion of the contract and during the warranty period, for the Secretary General;

9. Cooperates with the executive agencies of MIA with the aim of presenting best practices for Risk Management;

10. In cooperation with the Procurement Department and requesting units, reviews technical information and prepares detailed reports for presentations and evaluations that include specific contracts;

11. Monitors deadlines and the quality of contract execution in cooperation with requesting units.

12. Performs other duties as defined by the applicable legislation.

Kimete Shaqiri Rexhepi 
Head of the Division for Contract Management  

Main building of MIA, floor II,
Str: "Luan Haradinaj", nn, Prishtina 

 Tel: +383 38 200 76 555